As a personal assistant, ‘organizing’ is my core-business. As a freelance PA, I assist several executives and managers that work for big multinationals. They all have different personalities and every client prefers its own way of working. Also, each work relationship is different. As a PA, I am a chameleon that moves around between different management styles and adapt to different work environments.
What I’ve learned from being a freelance PA for years, is that all managers are different, but they also have a few things in common. Things where we can learn from.
- Do what you do best
Most of my clients know exactly what their strengths and weaknesses are. This makes it easy for them to determine the tasks that I take care of as an assistant. As a PA, this often comes down to planning and organizing events, booking and planning business trips and preparing meetings and trade fairs. My clients only receive information they need to know. Taking care of all the other stuff is my business. This is how my clients make sure that they don’t lose focus on their day-to-day business and not waste any time on trivialities.
- Don’t be afraid to trust on someone else’s qualities
Giving away responsibilities can be quite scary. You may feel as if you’re losing control. Unfortunately, even for the best multi-taskers, it’s impossible to do everything with full attention when the workload is constantly piling up. Do not be afraid to hand over work. In the end you’ll get a lot in return, for example: a peace of mind, more space for new, brilliant ideas and most importantly: time!
- Planning is silver, sticking to the plan is golden
Not everyone is a born organizer and planner which is totally fine. We all do just that what we’re good at. What I’ve learned from my clients is that the most important part of planning, is sticking tó the plan. Planning gives you peace of mind and a clear overview of things that need to be done, but you only really benefit from it when you actually stick to the plan. One of the most important tasks of my job is to remind my clients of that. In the end, they all see that they will only benefit if there’s a good balance between tasks, meetings, travel and leisure.
These are only three of the many lessons I’ve learned from working for top managers and executives. I hope these insights will inspire you and will help you in your daily work.
Of course, not everyone has a PA that monitors your planning and takes work out off your hands. However, there are a lot of simple adjustments you can make to your daily schedule, which ensure that you spend your time efficiently. Please contact PA Dynamics for more info about how to keep you business organized.
Copyright PA-Dynamics © 2017 – Translated from original Dutch article